The end of the paper guest list
You know it: a long line at the door, someone crossing off names on a printed list, and confusion about who has and hasn't paid. QR check-in solves this.
How QR check-in works
- 1. Customer books a ticket or reservation
- 2. Confirmation email contains a unique QR code
- 3. On arrival, the host scans the QR code
- 4. Instantly checked in — name, details, and payment status immediately visible
Benefits for organizers
Speed
A QR scan takes 2 seconds. No searching names, no spelling errors, no queues.
Real-time overview
On your dashboard you see live:
- How many guests have checked in
- Who is still expected
- Total occupancy rate
Fraud prevention
Each QR code is unique and single-use. The same code cannot be used twice.
No extra hardware needed
Check-in works on any smartphone. No expensive scanners or printers needed.
Use cases
Workshops and courses
- Scan on entry
- Automatic attendance registration
- Certificate only for attendees
Networking events
- Fast check-in without bottlenecks
- Badge information immediately available
- Monitor capacity in real-time
Restaurant events (wine tasting, cooking workshop)
- Verify payment status at the door
- Special requests immediately visible
- Guest count is always accurate
How to set it up
- 1. Create an event in Pleney with QR check-in enabled
- 2. Customers book — QR code is automatically included
- 3. Use the check-in page on your phone at the event
- 4. Scan the QR codes on arrival
Tips for smooth check-in
- Test beforehand with a test booking
- Ensure WiFi or mobile internet at the entrance
- Keep a backup ready (guest list on your phone)
- Brief your team on how the scanner works
Conclusion
QR check-in makes your events more professional, faster, and better organized. It's built into Pleney as standard — no extra costs.
